BID/JOB ANNOUNCEMENT

LEGAL SECRETARY

Chicago Department of Law (DOL)

Collections, Ownership, & Administrative Litigation Division

Number of Positions: 1

These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with the AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) - (BARGAINING UNIT #01, 03, 04, 05). Only employees currently in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS:

Apply on the bid site:

AND

1. Check the box on your profile titled "Currently employed by the City of Chicago".

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number').

3. Select your correct bargaining unit.

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under general supervision, performs specialized and confidential administrative and secretarial support to attorneys in the Collections, Ownership, & Administrative Litigation (COAL) Division, and performs related duties as required.

ESSENTIAL DUTIES

• Schedules meetings and maintains the supervisor's appointment calendar.
• Screens office visitors and telephone calls, takes messages and responds to inquiries and complaints forwarded to the supervisor's office.
• Uses word processing, spreadsheet, and related desktop software to format and generate a variety of complex legal documents and correspondence including briefs, summonses, and forms.
• Creates and maintains databases to track pending cases and assignments.
• Proofreads and edits legal documents for grammatical, spelling, and formatting errors.
• Relays supervisor's directives to staff and ensures their execution for efficiency of work operations.
• Works on special projects and handles special assignments, as required.
• Prepares statistical and work activity reports on unit operations.
• Maintains supervisor's legal, confidential, and administrative files.

Additional duties may be required for this position.

NOTE: RESUMES, CERTIFICATES, AND DRIVER'S LICENSE MUST BE SUBMITTED AT TIME OF APPLICATION WHERE APPLICABLE.

Location: 121 N. LaSalle, Room 400

Chicago, IL 60602

Days: Monday-Friday

Hours: 8:30 a.m. to 4:30 p.m.

Salary: $58,956/Annually

Application Period: 4-25-24 to 5-9-24

THIS POSITION IS IN THE CAREER SERVICE

O Three years of work experience in operating personal computer equipment, preferably in a law office, or an equivalent combination of training and experience.

Licensure, Certification, or Other Qualifications

O Typing at a skill level of 50 words per minute is required.

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment and specific job duties. (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

Educational & Employment Verification:

Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

NOTE: You must provide your transcripts or diploma at the time of processing when applicable.

NOTE: You must provide your valid U.S. driver's license at time of processing.

SELECTION REQUIREMENTS

This position requires applicants to successfully pass a written job knowledge test and complete an interview. Test results will be sent out by the Department of Human Resources after the test results have been analyzed and compiled. Candidates who pass the exam will be selected for an interview. The interviewed bidders receiving a passing score on the exam and possessing the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement.

Preference will be given to external candidates possessing the following:

• Previous experience providing administrative support in a law firm or legal setting.
• Previous experience creating and maintaining spreadsheets to track pending assignments.
• Previous experience organizing and maintaining confidential and administrative files.
• Previous experience scheduling meetings and maintaining the supervisor's calendar.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

Department of Human Resources

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm C.S.T. on 5-9-24.